We’ll focus on the preset special characters available through Word’s Symbol dialog box.
This tutorial is also available as a YouTube video showing all the steps in real time.
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Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
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Please note that Word’s Find and Replace tool doesn’t work with ten of the special characters related to formatting: 1/4 em space, no-width optional break, no-width nonbreak, left-to-right mark, right-to-left mark, left-to-right embedding, right-to-left embedding, left-to-right override, right-to-left override, and pop directional formatting.
For more information on special characters, visit “What Are Special Characters in Microsoft Word?” and “How to Insert Special Characters in Microsoft Word.”
The images below are from Word for Office 365, which is currently the same as Word 2019. The steps are the same for Word 2016 and similar for Word 2013 and Word 2010.
Enter Special Characters Directly into the Find and Replace Dialog Box
Twelve special characters can be inserted directly into the Find and Replace dialog box by selecting the character:
Em dash
En dash
Em space
En space
Copyright symbol
Registered symbol
Trademark
Section symbol
Paragraph symbol
Ellipsis
Double opening quote
Double closing quote
To insert special characters directly into the Find and Replace dialog box:
1. Select the special character in your text. (The copyright symbol appears in this example.)
2. Select the Home tab in the ribbon.
3. Select Replace in the Editing group.
4. Ensure that the special character appears in the Find what text box in the Find and Replace dialog box. (Some special characters aren’t visible in the text box, so do a test run before selecting the Replace All button in step 6.)
5. Enter the replacement character in the Replace with text box. (The trademark appears in this example.)
6. Select the Replace, Replace All, or Find Next button.
Replace replaces the next occurrence.
Replace All replaces all occurrences.
Find Next finds the next occurrence without making a replacement.
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If you selected Replace All, a series of small dialog boxes will tell you how many replacements were made. Select the Yes and OK buttons to close those dialog boxes.
7. Select the Close button to close the Find and Replace dialog box.
Pro Tip: You can also copy (ctrl + c) and paste (ctrl + v) the twelve special characters mentioned above directly into the Find and Replace dialog box.
Select Special Characters from within the Find and Replace Dialog Box
Walker mower serial number lookup. Seven special characters can be inserted into the Find and Replace dialog box through the Special drop-down menu:
Em dash
En dash
Nonbreaking hyphen
Optional hyphen
Section symbol
Paragraph symbol
To select special characters from within the Find and Replace dialog box:
1. Select the Home tab in the ribbon (see figure 2).
2. Select Replace in the Editing group (see figure 3).
3. Place your cursor in the Find what Desmume for mac. text box in the Find and Replace dialog box.
4. Select the More button. (Skip to Step 5 if the Less button is already visible.)
5. Select the Special button.
6. Select the special character from the menu.
The special character will appear in the Find what text box as a caret code. The caret code for the em dash appears in figure 12, below.
7. Enter the replacement character in the Replace with text box. (Repeat step 5 and step 6 if you are replacing the existing character with one of the seven available in this dialog box. The caret code for the en dash appears in this example.)
8. Select the Replace, Replace All, or Find Next button (see figure 6).
9. Select the Close button to close the Find and Replace dialog box (see figure 7).
Use Keyboard Shortcuts or Caret Codes
Fifteen special characters can be inserted into the Find and Replace dialog box using a keyboard shortcut and/or a caret code:
Em dash
En dash
Nonbreaking hyphen
Optional hyphen
Nonbreaking space
Copyright symbol
Registered symbol
Trademark
Section symbol
Paragraph symbol
Ellipsis
Single opening quote
Single closing quote
Double opening quote
Double closing quote
The table below lists the keyboard shortcuts and caret codes for finding and replacing the special characters listed above. Several of these special characters have a keyboard shortcut and a caret code.
To insert special characters using keyboard shortcuts or caret codes:
1. Select the Home tab in the ribbon (see figure 2).
2. Select Replace in the Editing group (see figure 3).
3. Type the keyboard shortcut or caret code into the Find what text box (see figure 4).
4. Enter the replacement character in the Replace with text box (see figure 5).
5. Select the Replace, Replace All, or Find Next button (see figure 6).
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6. Select the Close button to close the Find and Replace dialog box (see figure 7).
Pro Tip: You can also use the keyboard shortcuts shown above to insert special characters directly into your text. For a full list of keyboard shortcuts for special characters, see “How to Insert Special Characters in Microsoft Word.”
The Find command in Word 2016 is good only for finding stuff. When you want to find something and replace it with something else, you use the Find and Replace command. To find a bit of text and then replace it with another bit of text, use the Replace command. Follow these steps:
Click the Home tab.
In the Editing group, click the Replace command button.
When the Replace command button isn’t visible in the Editing group, click the Editing button, and then choose the Replace command button from the pop-up group of command buttons that appears.
Choosing the Replace command button summons the Find and Replace dialog box with the Replace tab forward, shown here.
The Replace tab in the Find and Replace dialog box.
In the Find What box, type text you want to replace.
For example, if you’re finding coffee and replacing it with tea, type coffee.
In the Replace With box, type the replacement text.
To continue from the example in Step 3, you type tea here.
Click the Find Next button.
At this step, the Replace command works just like the Find command: Word scours your document for the text you typed in the Find What box. If the text is found, proceed with Step 6. If nothing is found, start over again with Step 3 or just abandon your efforts and close the dialog box.
Click the Replace button.
The found word, highlighted on the screen, is replaced.
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After you click the Replace button, Word immediately searches for the next instance of the text, at which point you repeat Step 6 until the entire document has been searched.
The Replace command’s dialog box also sports a More button, which can be used exactly like the More button for the Find command.
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Word may find and replace your text in the middle of another word, such as use in causes. Oops! Click the More button and select the Find Whole Words Only option to prevent such a thing from happening.
If you don’t type anything in the Replace With box, Word replaces your text with nothing! It’s wanton destruction!
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Speaking of wanton destruction, the Undo command restores your document to its preceding condition if you foul up the Replace operation.
The keyboard shortcut for the Replace command is Ctrl+H, which seems strange. The only thing is that Ctrl+F is the Find command and Ctrl+G is the Go To command. F, G, and H are found together on the computer keyboard, and Find, Replace, and Go To are found together in the Find and Replace dialog box. Go figure.